Stop fraud at the front door with automated vendor workflows
Stop unauthorized spend before it starts. Get the peace of mind that comes with a rigorous, automated onboarding process for every new supplier.
Your accounting software is only as clean as the data you let in
Manual vendor setup is a high-risk guessing game. When bank details change via email or suppliers are added without vetting, you’re one click away from a major audit failure.
Every supplier vetted
Ensure every new supplier is double-checked by the right people before any payment is scheduled.
Compliance by design
Standardise your process for onboarding new suppliers, verified by an automated paper trail so you're always audit-ready
No more data cleanup days
Stop the detective work of fixing incorrect tax codes or GL categories after the vendor is already live
Every supplier, verified and archived
ApprovalMax generates a timestamped PDF audit report for every vendor creation or modification. When the auditors come knocking, the proof is one click away.
No shortcuts in your vendor approval chain
Easily creates a clear chain of command with segregation of duties in ApprovalMax, so no vendor is added to your ledger until the final "yes" is recorded.
What our clients say about ApprovalMax?
Works where your finance team already does
Approve suppliers right next to your existing accounting workflows. One platform, one login, one place for every business decision.
Are vendor workflows available on all ApprovalMax plans?
Vendor workflows are available on Advanced and Premium plans.
Can I restrict who can create vendors in ApprovalMax?
Yes, you can define specific "Requestors" and "Approvers" to ensure a strict segregation of duties.
Do vendor workflows sync with my accounting software?
Absolutely. Once approved, vendor details are automatically pushed to Xero, QuickBooks Online, or Oracle NetSuite. For Xero, this type of workflow is known as a contact workflow.
Can I use vendor workflows to update existing supplier details in ApprovalMax?
No. Currently, vendor workflows exist for the purpose of vetting and adding new suppliers only.