Requesters propose, approvers decide
Define who can propose a supplier and who signs off. The person asking for the vendor is never the person approving it.
Why automate vendor onboarding with ApprovalMax
Only pay approved suppliers
A supplier that isn't approved never reaches your ledger, so there's nothing to pay against.
No more data cleanup days
Supplier records get checked before they go live, not fixed after.
Audit-ready by default
Every new supplier carries a record of who reviewed and approved it. When the auditor asks, the answer already exists.
How ApprovalMax handles new vendor approvals
No unapproved vendor slips through
Route new suppliers through as many approval steps as your policy needs. None reach your ledger until the final approval is recorded.
Details checked before go-live
Reviewers verify supplier details, tax codes, and GL categories during approval, so records enter your ledger correctly.
A timestamped report for every approval
A timestamped audit report is attached to every approved supplier. When the auditors come knocking, the proof is one click away.
Integrate with some of the world’s best platforms
Approved vendors push automatically to Xero, QuickBooks Online, or NetSuite. In Xero, this runs as a contact workflow. Approvers act in ApprovalMax; your accounting system stays clean.
The implementation was so straightforward that we were using ApprovalMax within days of signing up. It provided a simple, best-practice structure for processing purchase orders, bills, expenses, and vendor approvals. It hit all the key points and needs for our financial operations.
Fil Marinkovic
CFO, BMI Group
Get our app
