Why use ApprovalMax Capture?
Automate manual bill entry
Skip the busywork by importing bills, expenses1, sales invoices, purchase orders and credit notes2 right into ApprovalMax.
Upload PDFs or images one at a time or in bulk, and they’ll flow straight into your approval process – so your team can spend less time typing and more time on what matters...
All-in-one control
No more juggling different tools logging in to multiple places. ApprovalMax Capture lets you handle data capture and approvals in one place.
That means fewer passwords to remember, less hassle switching between apps, and a smoother process that keeps your team working together without the extra noise.
Fewer errors, faster processing
ApprovalMax Capture reads your documents and extracts key details using OCR technology.
You won’t have to retype, which means fewer errors, and less time fixing mistakes. Your financial data stays clean, making it easier to trust your records.
Kick-start your approvals
Once you import and review your documents, ApprovalMax sends them through your approval workflow automatically.
No need to chase people down or do extra admin — everything moves along smoothly and quickly, so you can get approvals done without the usual delays.
Support for 40+ languages
ApprovalMax Capture recognises and scans over 40 languages, so no matter where your team or suppliers are, you can scan and process documents without a hitch.
It’s built to help you handle global paperwork with confidence and ease.
Handles high volumes with ease
Whether your team is small or growing fast, ApprovalMax Capture makes sure paperwork doesn’t slow you down.
Suppliers can send invoices straight to a dedicated inbox, so there’s no chasing or manual upload. It keeps up with demand without adding extra admin or stress.
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Automate your accounts payable
There’s a better way to set up and manage accounts payable. When you start with automation, ApprovalMax Capture helps you save time and reduce errors – so data is correct from the beginning.
You’ll know when bills arrive, who approved them, and what’s ready to pay – all in one place. Set up your processes once and take them all the way from preparation to payment.
Getting started
ApprovalMax Capture works with Xero, QuickBooks Online and NetSuite. You can add it to your existing subscription, set up your preferences, and sync it with your approval processes. It even auto-fills document fields based on history to reduce rework and make things easier.
Want to try it? You can activate a 14-day free trial, whether you’re a new or existing customer- and upload up to 100 documents during your trial.
