Home Integrations ApprovalMax for QuickBooks Online

Smart AP automation for QuickBooks Online

Build stronger internal financial controls for your business and keep your QuickBooks Online accounting data safe by only sharing the details and documents approvers need to see.

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Features

Connect QuickBooks Online with ApprovalMax and use automation to take your AP processes to the next level.

Accounts payable

A better way to manage your accounts payable needs.

Approval workflows

Smart, automated workflows that handle your approval process so you can get back to doing work that matters.

Fraud and audit

Always-on fraud detection and automatic audit trail to cover all bases.

Security

Feel safe and secure using ApprovalMax with strong security measures and protocols.

Collaboration

Ramp up team communication and keep approval requests moving along with automatic notifications.

Why ApprovalMax + QuickBooks?

Seamless integration

ApprovalMax integrates directly with QuickBooks Online to automate accounts payable and automatically syncs every step of the way.

Keep people out of your accounting system

Give people access to the financial documents they need without logging into QuickBooks Online.

Go paperless

Enable truly paperless accounting. Automate approval processes from end-to-end so there’s no need to hit ‘print’!

Build your dream tech stack

Add ApprovalMax to your existing app stack and custom-build your tech to support your business’ needs, from data capture to inventory management and more.

How it works

Connect ApprovalMax to QuickBooks Online in just a few clicks and securely enhance your accounts payable processes.

Workflows and benefits

Approval automation

Set up approval workflows that follow your delegation of authority.

Bill processing

Automatically import bills into your accounting system, manage approvals, then pay.

Purchase order management

Easily create, approve, then send POs to suppliers.

Bill-to-PO matching

Match bills to already approved purchase orders to avoid overspending.

Custom reports

Get the insights you need into your workflows and processes.

Supplier onboarding

Automatically vet all new suppliers in line with formal policies before they’re added.

Automated data capture

Import bills for approval using ApprovalMax Capture, our Dext integration, or your favourite data extraction app.

Stand-alone workflows

Approve non-accounting requests, like time off, travel, or legal contracts.

“In our experience, fraud in smaller businesses is based on thousand dollar amounts or less. If approvals are run via email, it is tempting to only authorise invoices over a certain margin. As a result, a lot of lower value transactions go unnoticed just because there is no fast and convenient way to approve them.”

Felix Latour

Director of Operations, Le Contrôleur

Read customer story

Guide

8 reasons to tighten your financial controls for QuickBooks users

As businesses grow, they can benefit from strengthening financial controls and approvals to prevent, detect, and correct any financial issues before they arise. Build robust financial controls to experience benefits that make life easier and save time in the long run.

Watch a demo

Learn how ApprovalMax easily connects with QuickBooks Online
to seamlessly automate your accounts payable and receivable processes.

ApprovalMax Product Demo for QuickBooks Online

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Speaker

Alex Keselman Product Expert at ApprovalMax

About QuickBooks Online

QuickBooks is a popular accounting software program designed to help businesses manage their financial transactions, including invoicing, expenses, payroll, and tax preparation.