Compare Features
Standard
per month per organisation if billed yearly.
Volume discount available
Get in touch with our team to learn more.
No credit card required.
Most Popular
Advanced
per month per organisation if billed yearly.
Volume discount available
Get in touch with our team to learn more.
No credit card required.
Best Value
Premium
per month per organisation if billed yearly.
Volume discount available
Get in touch with our team to learn more.
No credit card required.
Accounts Payable
Automate approval workflows for bills
Automate approval workflows for purchase orders
Approve expenses
Match bills to purchase orders
Put requests on hold
Pause a request without cancelling it by changing the status to ‘On Hold’. This lets you return to it later when the time is right. Also available on the mobile app.
Check budgets before approving (beta)
Stay within budget by comparing bills and purchase orders against your remaining budget that’s synced from QBO, all from one convenient screen.
Streamline vendor onboarding
ApprovalMax allows the creation of new vendors within the platform before they're processed in QBO and added to the QBO vendor list.
Create and approve journal entries
Create a journal workflow in ApprovalMax. Once approved, it syncs to QBO with a complete audit trail.
Set or change Goods Received Notes
Accounts Receivable
Create, approve and send sales invoices
Approved documents and attachments are automatically emailed to customers once the approval process is complete.
Workflow & Automation
Automate approval workflows
unlimited
unlimited
unlimited
Set up multi-step approvals
unlimited
unlimited
unlimited
Set up multi-entity and location approvals
unlimited
unlimited
unlimited
Set and manage approval rules
unlimited
unlimited
unlimited
Execute approvals
unlimited
unlimited
unlimited
Add and manage requesters and approvers
unlimited
unlimited
unlimited
Review requests before final approval
The Review Step allows reviewers to check requests before the approval process officially begins.
unlimited
unlimited
Track version history (request and workflow)
ApprovalMax has two versioning features:
Request versioning tracks changes to individual requests, showing edit history, triggers, and contributors. Workflow versioning tracks approval workflow changes, displaying archived versions with author, date, and comments.
unlimited
unlimited
Build custom stand-alone workflows
Use stand-alone workflows to manage approvals outside your accounting platform – like contracts, CapEx, expenses, quotes, and reimbursements.
unlimited
Integration & Data Sync
Sync data automatically with QBO (two-way)
Integrate with Slack
Integrate with Dext Prepare
Core
Access to mobile app
Generate and schedule reports
View automatic audit reports
Receive alerts for skipped approvals
ApprovalMax monitors documents approved directly in Xero without following ApprovalMax's workflow. It flags those documents and notifies Administrators via email, as this could indicate potential fraud.
Reach out to customer support 24/5
Access our comprehensive knowledge base, how-to videos, and guides for answers to your questions.
Set up flexible user-based roles
Users can hold one account or organisation-based role and multiple workflow-based roles. Combining these roles gives extra authority. E.g. an Auditor has read-only access to audit reports without making changes.
Tag users and add Watchers
Log in with two-factor authentication (2FA)
Log in with passkey
A passkey is a secure, password-free login method using your device for authentication, offering a safer and more convenient way to log in without remembering or typing passwords.
Log in with single sign on (SSO)
ISO 27001:2022 certified
GDPR-compliant
Set auto approvals for repeatable transactions
Automatically approve requests which meet specific conditions, bypassing other rules in the workflow.
Set requests to 'on hold' status
Put requests 'on hold' to pause manual approvals or rejections, keeping them in a separate folder until decisions are finalised – useful during supplier negotiations or when you're not ready to make a final decision.
Get phone support
Access Public API
Add-on
ApprovalMax Capture
Automatically extract data, reduce errors and speed up your approval process.
add-on required
add-on required
add-on required
Need help?
We've got you covered with live chat*, email support, and a knowledge base packed with FAQs, guides, and videos. Get answers fast!
*Live chat available for trial customers only
*Live chat available for trial customers only
“In our experience, fraud in smaller businesses is based on thousand dollar amounts or less. If approvals are run via email, it is tempting to only authorise invoices over a certain margin. As a result, a lot of lower value transactions go unnoticed just because there is no fast and convenient way to approve them.”
Felix Latour
Director of Operations, Le Contrôleur
“The implementation was so straightforward that we were using ApprovalMax within days of signing up. It provided a simple, best-practice structure for processing purchase orders, bills, expenses, and vendor approvals. It hit all the key points and needs for our financial operations.”
Fil Marinkovic
CFO at BMI Group
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“When our clients come in they usually don’t have any controls in place and have audit issues. ApprovalMax is the first tool I want them to set up because it solves 85% of the problem. With it, we now have controls in place and auditors love being able to see everything in the audit trail.”
Josiane Gomez
Founder & CFO at Zivo
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