AP Automation Software: Optimise Accounts Payable

A better way to order, process,
and pay for your business needs

Are manual processes slowing you down? Switch to automation and speed up your financial documents with faster AP processes, in one place.

Pay bills faster

With ApprovalMax, 25% of bills are approved in two hours and 50% within one day.

Control spend

Set up limits and processes to stay within budget and keep purchases in check.

Protect against fraud

Build strong financial controls to reduce the risk of internal and external fraud.

Keep track of everything

Manage every bill and expense in ApprovalMax, so you know what’s happening and why.

Reduce errors

Avoid missing bills, paying the wrong suppliers or amounts through intelligent automation.

Accounts payable in three simple steps

Order

Create a purchase order framework and avoid surprises with your vendors.

Process

Review, code, and approve bills and expenses in no time.

Pay

Use batch preparation and make payments directly from ApprovalMax.

Keep expense requests in check with purchase order management

Avoid surprises or sneaky purchases with purchase order management and approval workflows, so the right people sign off on the right things, before any transactions are made.

Effortlessly onboard vendors

Automatically vet all new suppliers in line with formal policies before they get added to ApprovalMax as a contact.

Manage purchase orders

Create a single point of truth for all purchase orders. Easily create, approve, then send POs to suppliers.

Check spend against budgets

Get a real-time overview of how the POs you’re approving will impact each budget, even before they’re signed off.

Gain full visibility before orders are made

Define who can order specific goods from your list of suppliers and have the right people sign-off before orders are made.

Automate data entry

Automatically import bills for approval before they go into your accounting system using our in-built automated data entry tool, ApprovalMax Capture, Dext integration, or your favourite data extraction app.

Review and approve bills with ease

Send bills to the right people using automated approval workflows for granular control, with full visibility of who has approved what, and when.

Match bills to POs

Match bills to already approved purchase orders so they don’t exceed the set amount and keep track of how your budgets are going, without any extra work.

Enjoy paper-free processes

With automated data entry and approval processes, there’s no reason to hit ‘print’. Save on paper and manage bills from any device – laptop, tablet, or phone.

Pain-free payments

Prepare and make payments directly from ApprovalMax for greater control.

Prepare and approve payments in batches

Quickly prepare batch payments and have them approved, using enhanced capabilities to prioritise the right invoices and support healthy cash flow.

Use open banking for payments directly from ApprovalMax

In the UK, pay bills directly from the app using our ApprovalMax Pay feature, enabled by open banking technology to pre-authorised suppliers.

Pay bills with Airwallex

Businesses in AU, NZ, and the UK can make payments via the Airwallex integration, without leaving ApprovalMax or accessing a bank account. Choose from over 40 different currencies and over 150 countries to support global business.

Reconcile and tie up loose ends

Reconcile payments against what was owing with full visibility over the entire process, approvals, and audit trails for stronger financial controls.

Our accounts payable features integrate with some of the world’s best platforms

Unlock the benefits of ApprovalMax with your accounting system of choice and connect to your favourite apps for even more capabilities.

Unlock end-to-end automation for accounts receivable

Extend the benefits of stronger financial controls and automated workflows to how you quote, invoice, and get paid.

End-to-end accounts payable automation made easy

A better way to order, process,
and pay for your business needs

Pay bills faster

Control spend

Protect against fraud

Keep track of everything

Reduce errors

Keep expense requests in check with purchase order management

Effortlessly onboard vendors

Manage purchase orders

Check spend against budgets

Gain full visibility before orders are made

Better bill processing
for less work

Automate data entry

Review and approve bills with ease

Match bills to POs

Enjoy paper-free processes

Pain-free payments

Prepare and approve payments in batches

Use open banking for payments directly from ApprovalMax

Pay bills with Airwallex

Reconcile and tie up loose ends

End-to-end accounts payable automation made easy

A better way to order, process, and pay for your business needs

Pay bills faster

Control spend

Protect against fraud

Keep track of everything

Reduce errors

Keep expense requests in check with purchase order management

Effortlessly onboard vendors

Manage purchase orders

Check spend against budgets

Gain full visibility before orders are made

Better bill processing for less work

Automate data entry

Review and approve bills with ease

Match bills to POs

Enjoy paper-free processes

Pain-free payments

Prepare and approve payments in batches

Use open banking for payments directly from ApprovalMax

Pay bills with Airwallex

Reconcile and tie up loose ends

ApprovalMax Partner Enquiry

We're happy to help

We're happy to help!

Start a trial from desktop

Subscribe to our newsletter

Fill in the form to watch the demo

We are happy to help

We are happy to help!

A better way to order, process,
and pay for your business needs

Better bill processing
for less work