End-to-end accounts payable automation made easy
Life’s easier when you can fully control your AP processes, from purchase orders to payments – all from ApprovalMax.
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A better way to order, process,
and pay for your business needs
Are manual processes slowing you down? Switch to automation and speed up your financial documents with faster AP processes, in one place.
Pay bills faster
With ApprovalMax, 25% of bills are approved in two hours and 50% within one day.
![A better way_Pay bills faster](https://approvalmax.com/hs-fs/hubfs/New%20Website/Features%20pages/AP/A%20better%20way_Pay%20bills%20faster.png?width=1120&height=689&name=A%20better%20way_Pay%20bills%20faster.png)
Control spend
Set up limits and processes to stay within budget and keep purchases in check.
Protect against fraud
Build strong financial controls to reduce the risk of internal and external fraud.
Keep track of everything
Manage every bill and expense in ApprovalMax, so you know what’s happening and why.
![Manage everything from one place](https://approvalmax.com/hs-fs/hubfs/New%20Website/Features%20pages/AP/Manage%20everything%20from%20one%20place.png?width=1120&height=688&name=Manage%20everything%20from%20one%20place.png)
Reduce errors
Avoid missing bills, paying the wrong suppliers or amounts through intelligent automation.
Create a purchase order framework and avoid surprises with your vendors.
![three simple steps_1 step Order](https://approvalmax.com/hs-fs/hubfs/New%20Website/Features%20pages/AP/three%20simple%20steps_1%20step%20Order_v2.png?width=688&height=612&name=three%20simple%20steps_1%20step%20Order_v2.png)
Review, code, and approve bills and expenses in no time.
![three simple steps_2 step Process](https://approvalmax.com/hs-fs/hubfs/New%20Website/Features%20pages/AP/three%20simple%20steps_2%20step%20Process_v2.png?width=688&height=613&name=three%20simple%20steps_2%20step%20Process_v2.png)
Use batch preparation and make payments directly from ApprovalMax.
![three simple steps_3 step Pay](https://approvalmax.com/hs-fs/hubfs/New%20Website/Features%20pages/AP/three%20simple%20steps_3%20step%20Pay_v2.png?width=688&height=613&name=three%20simple%20steps_3%20step%20Pay_v2.png)
Keep expense requests in check with purchase order management
Avoid surprises or sneaky purchases with purchase order management and approval workflows, so the right people sign off on the right things, before any transactions are made.
Effortlessly onboard vendors
Automatically vet all new suppliers in line with formal policies before they get added to ApprovalMax as a contact.
![Effortlessly onboard](https://approvalmax.com/hs-fs/hubfs/New%20Website/Features%20pages/AP/Effortlessly%20onboard.png?width=1120&height=688&name=Effortlessly%20onboard.png)
Manage purchase orders
Create a single point of truth for all purchase orders. Easily create, approve, then send POs to suppliers.
![Keep expense_Manage purchase orders](https://approvalmax.com/hs-fs/hubfs/New%20Website/Features%20pages/AP/Keep%20expense_Manage%20purchase%20orders_v2.png?width=1120&height=689&name=Keep%20expense_Manage%20purchase%20orders_v2.png)
Check spend against budgets
Get a real-time overview of how the POs you’re approving will impact each budget, even before they’re signed off.
Gain full visibility before orders are made
Define who can order specific goods from your list of suppliers and have the right people sign-off before orders are made.
![Keep expense_Gain full visibility before orders are made](https://approvalmax.com/hs-fs/hubfs/New%20Website/Features%20pages/AP/Keep%20expense_Gain%20full%20visibility%20before%20orders%20are%20made.png?width=1120&height=688&name=Keep%20expense_Gain%20full%20visibility%20before%20orders%20are%20made.png)
Better bill processing
for less work
Review and approve bills faster and with less hassle. Less work for you, faster payment time for your suppliers – it’s a win-win.
Automate data entry
Automatically import bills for approval before they go into your accounting system using our in-built automated data entry tool, ApprovalMax Capture, Dext integration, or your favourite data extraction app.
Review and approve bills with ease
Send bills to the right people using automated approval workflows for granular control, with full visibility of who has approved what, and when.
Match bills to POs
Match bills to already approved purchase orders so they don’t exceed the set amount and keep track of how your budgets are going, without any extra work.
Enjoy paper-free processes
With automated data entry and approval processes, there’s no reason to hit ‘print’. Save on paper and manage bills from any device – laptop, tablet, or phone.
Pain-free payments
Prepare and make payments directly from ApprovalMax for greater control.
Prepare and approve payments in batches
Quickly prepare batch payments and have them approved, using enhanced capabilities to prioritise the right invoices and support healthy cash flow.
Use open banking for payments directly from ApprovalMax
In the UK, pay bills directly from the app using our ApprovalMax Pay feature, enabled by open banking technology to pre-authorised suppliers.
![Pain-free _Use open banking_v2](https://approvalmax.com/hs-fs/hubfs/New%20Website/Features%20pages/AP/Pain-free%20_Use%20open%20banking_v2.png?width=1120&height=891&name=Pain-free%20_Use%20open%20banking_v2.png)
Pay bills with Airwallex
Businesses in AU, NZ, and the UK can make payments via the Airwallex integration, without leaving ApprovalMax or accessing a bank account. Choose from over 40 different currencies and over 150 countries to support global business.
![Pain-free _Pay bills](https://approvalmax.com/hs-fs/hubfs/New%20Website/Features%20pages/AP/Pain-free%20_Pay%20bills%20.png?width=1120&height=689&name=Pain-free%20_Pay%20bills%20.png)
Reconcile and tie up loose ends
Reconcile payments against what was owing with full visibility over the entire process, approvals, and audit trails for stronger financial controls.
![Accounts_Receivable_Get_paid-1](https://approvalmax.com/hs-fs/hubfs/New%20Website/Homepage/Accounts_Receivable_Get_paid-1.png?width=1120&height=690&name=Accounts_Receivable_Get_paid-1.png)
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