Purchase order software

A purchase order (commonly abbreviated to PO) is a document created and sent by a buyer to a seller. It specifies types, quantities, and agreed prices for products or services required. Purchase orders are used to control the purchasing of products and services from external suppliers.

Purchase order software simplifies the process of creating purchase orders and sending them to the suppliers. By using purchase order software, you can speed up the entire accounts payable process thanks to approval workflows and bill-to-PO matching.

To create a purchase order in ApprovalMax, you need to create a purchase order workflow and add your colleagues as requesters. After the workflow is customised and activated, they will be able to create purchase orders.

With purchase order software you get a centralised system to create, track and manage your purchase orders. In ApprovalMax, you can specify restrictions for ordering for the requesters, run the POs through the approval process with notification, and send the approved POs to the suppliers automatically.

You will not be able to do it in ApprovalMax, but authorised users can cancel or change purchase orders in the accounting system.

Since purchase orders are often created by non-accounting staff, consider how easy it is to give access to as many people as you need and if it’s possible to set up rules and restrictions for the purchase order requesters. As for the approval part, you need to make sure that the system is flexible enough to recreate the workflow you need. With ApprovalMax the number of users is unlimited, just as the possibilities of setting up a complex workflow.