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How ApprovalMax expense approval software works
Expense request creation
Easily create expense requests using the expense workflow (available for QuickBooks Online). Alternatively, set up a standalone workflow for your Xero integration or even without a connected accounting system.
Expense reports import
Pull expense reports from NetSuite or Dext to process them according to your approval policy, however complex it is.
Multi-step and multi-role authorisation
Set up sophisticated approval workflows with unlimited approvers at each step. Specify rules, like dollar value or user, for full control over your expenses.
Approved expenses
Automatically sync approved expenses to your accounting system and generate audits trails every step of the way, making audit a breeze.
Customisable approval workflows
Multi-level authorisation
Define multiple approval levels based on criteria like amount, department, or expense category. Let approvers review, approve, or reject expenses and leave comments or request changes.
Dynamic workflow adjustments
Put the right documents in the hands of the right people. Automatically route expenses to approvers based on pre-set rules and adjust workflows in a few simple steps, whenever you need.
Custom workflows
Use standalone workflows for expense pre-approvals or sign off other expenses, such as expense claims, credit card expenses, petty cash, and expense reimbursements.
Seamless sync with QuickBooks Online
Real-time expense tracking
Robust security and compliance
Streamlined expense submission
ApprovalMax integrates with some of the world’s best platforms
Customer Stories
Learn more about accounts payable automation with ApprovalMax
Invoice approval software
Switch to automation and speed up your bill processing. Manage and track approvals, reduce mistakes, and simplify audit preparation with invoice approval software.
PO matching
Get clarity with PO matching to easily track remaining balances and control spend, comparing invoice totals against POs in a single view.
Purchase Order Software
Avoid surprises or sneaky purchases with purchase order software. Set up who can create POs and approve them, then put them in the hands of the right people.
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Batch payments
Speed up payment processing with batch payment approvals. Prepare payments faster, review them in one go, and manage everything from one place to keep cash flow running smoothly.
Budget checking
Approve with confidence using budget checking software. Compare costs against budgets and visualise their status at a glance or in-depth to manage available funds.
