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What our clients say about ApprovalMax

ApprovalMax Capture has streamlined our accounts payable process. Uploading bills is simple, and the automated data extraction combined with the bill approval workflow saves us hours each week.

Core features of our expense approval software

ApprovalMax integrates with some of the world’s best platforms
Unlock the benefits of ApprovalMax with your accounting system of choice and connect to your favourite apps for even more capabilities.
ApprovalMax integration with Xero, Quickbooks Online and Netsuite
Customer Stories
bmi group
How BMI Group saves 4 hours of work per week for 15 employees involved in the financial control process
Learn how BMI Group (Canada), a company specializing in revitalizing industrial properties, transformed its financial operations by implementing...
green cross
Five-minute approvals for leading New Zealand healthcare provider
Green Cross Health, is a primary healthcare provider in New Zealand, providing services to thousands of patients across the country. However, due to...
icehouse
How approval automation saves this investment firm 40 hours a week
The Icehouse is a leading player in New Zealand’s business and start-up investment sector, with over two decades of experience coaching SME...
FAQ

Expense approval software

Who needs expense approval software?

Businesses of all sizes benefit from strengthening their financial controls, improving expense tracking, and staying on top of budget policies through expense approval software solution. It’s especially useful for organisations with complex approval matrixes and those looking to reduce the risk of fraud and errors.

How does expense approval software help reporting?

Expense approval software improves expense reporting by automating the approval process, making sure all expenses are properly reviewed before being recorded in the general ledger. This improves accuracy, provides real-time insights, and makes it easy to comply with company policies.

How do I create an expense in ApprovalMax?

To create an expense in ApprovalMax, log in to your account, navigate to the 'Create Expense' section, and fill out the necessary details, including the expense category, amount, and any supporting documentation. Once submitted, the expense will be routed through the predefined approval workflow.

Can I create/approve expense requests in the mobile app?

Yes, the mobile app supports expense creation.

How does the expense creation and approval workflow for QuickBooks Online work?

Expenses can be created directly in ApprovalMax or pulled from Dext. After that they go through the custom approval workflow, and when all approvals are in place, the approved expense and automatically generated audit report get pushed to QuickBooks Online.

Can I pull expenses from QuickBooks Online to ApprovalMax?

Yes, ApprovalMax supports pulling existing expenses from QuickBooks Online without, but these expenses will not run through the approval process in ApprovalMax.

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