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Invoice Approval Software

Take control of your invoice approvals so you can get back to doing work that matters. Manage and track approvals, speed up accounts payable, reduce mistakes, and simplify audit preparation with ApprovalMax’s invoice approval software.

How ApprovalMax invoice approval software works

Bill retrieval

Automatically pull bills from your accounting system (like Xero, QuickBooks, or NetSuite), scan them into ApprovalMax using ApprovalMax Capture, or create them directly in ApprovalMax.

bill retreival in ApprovalMax Invoice Approval Software

Review

Use the review step and make any edits needed before starting the approval process for greater accuracy.

Bill-to-PO matching

Use the optional matching step to make sure your bills correspond to the approved purchase order.

Multi-step and multi-role authorisation

Add unlimited approvers at each step and specify their rules to meet the unique approval needs of your organisation.

Approval

Once approved, bills are published to your accounting system with a complete audit trail that shows who signed off what and when.

ApprovalMax has tremendously improved the efficiency in our invoice approval process, allowing both the finance admin team and department leaders to enjoy a centralized system to access, manage, and review all vendor bills. It has saved a lot of hours for everyone!

Ivy He

Financial Controller, illumin

Connect your invoice approval software

with Xero, QuickBooks Online, Cin7 Core, or NetSuite

Easily integrate ApprovalMax with your existing accounting system for a smoother invoice approval process

ApprovalMax integration with Xero, Quickbooks Online and Netsuite

Automatically pull invoices from your general ledger into ApprovalMax for approval

automatically pull invoices with ApprovalMax invoice approval software

Push approved invoices back into the accounting system, ready for processing

push approved invoices into accounting system

Create multi-step and multi-level approvals

with our bill approval software

Set up approval workflows with multiple steps and roles to match your delegation of authority policy

setup approval workflows in invoice approval software

Set up strong financial controls using approval rules based on various categories, such as supplier, amount, or GL code

setup financial controls in ApprovalMax's invoice approval software

Add a review step to improve accuracy or an auto-approval step to free up time to focus on other tasks

adding a review step in invoice approval software

Collaborate with your team

Allow stakeholders to comment or ask questions about requests before approving a document

stakeholders control in invoice approval software

Send automated notifications and Slack alerts to approvers to help sign off faster and never miss a thing

automated notifications in ApprovalMax's invoice approval software

Manage approvals from anywhere with mobile, email and Slack approvals

Secure your accounts payable process to help prevent fraud

Build financial controls so every document goes through the right approval process, avoiding unauthorised payments

Automatically generate audit trails to capture the entire approval history of each invoice

Use our fraud detection features to flag changes made to the documents after approval and when documents bypass the approval process

Create a single source of truth for internal controls and audits

Use a centralised system for all invoice authorisations, complete with reports on how individual approvers are doing

centralised system for internal controls

Track invoices at every stage and identify the bottlenecks in the invoice approval process

invoice tracking in ApprovalMax's invoice approval software

Make audits a breeze with automated reports for each approved document and give auditors access to ApprovalMax in read-only mode

automated reporting in ApprovalMax's invoice approval software

ApprovalMax integrates with some of the world’s best platforms

Unlock the benefits of ApprovalMax with your accounting system of choice and connect to your favourite apps for even more capabilities.

Customer Stories

Fast-growing business illumin speeds up approvals by 50%

Learn how journey advertising platform illumin uses ApprovalMax to speed up and automate approvals for its next phase of growth.

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Yoco automates complex approvals to move at speed

Learn how fintech company Yoco uses ApprovalMax to automate sophisticated approval workflows with ease and build strong processes for fast growth.

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How approval automation saves this investment firm 40 hours a week

The Icehouse is a leading player in New Zealand’s business and start-up investment sector, with over two decades of experience coaching SME.

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Learn more about accounts payable automation with ApprovalMax

Expense approval software

Build custom approval workflows to stay on top of employee expenses. Using expense approval software, make it easy for your team to compile, submit, and approve spend.

Learn more

PO matching

Get clarity with PO matching to easily track remaining balances and control spend, comparing invoice totals against POs in a single view.

Learn more

Purchase Order Software

Avoid surprises or sneaky purchases with purchase order software. Set up who can create POs and approve them, then put them in the hands of the right people.

Learn more

Batch payments

Speed up payment processing with batch payment approvals. Prepare payments faster, review them in one go, and manage everything from one place to keep cash flow running smoothly.

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Budget checking

Approve with confidence using budget checking software. Compare costs against budgets and visualise their status at a glance or in-depth to manage available funds.

Learn more

FAQ

Invoice approval software

What is invoice approval software?

Invoice approval software is a way to simplify your accounts payable process by automating approval workflows. It takes away the burden of manually coordinating the approval process and keeping track of it. With ApprovalMax, you can specify an approval workflow once and let it run without human intervention.

What are the key features to look for in invoice approval software?

To get the most out of invoice approval software, make sure it provides multi-step multi-level workflows. This way you’ll be able to recreate any complex process. Automatically generated audit trails, bill-to-PO matching, and mobile approvals are among other must-haves.

What types of businesses can benefit from invoice approval software?

Any organisation with that approves invoices can simplify their processes and save time with ApprovalMax. If approvals are slowing things down, you need bill approval software.

Can ApprovalMax handle multi-step and multi-role approval workflows?

Yes, ApprovalMax supports complex approval workflows. You can add as many steps as you need and specify various roles and rules at any stage.

What is ApprovalMax Capture and how does it integrate with invoice approval workflows?

ApprovalMax Capture is a built-in tool that scans bills into your system and kick-starts the approval process, so you don’t have to enter data manually.

How do I set up an invoice approval workflow in ApprovalMax?

To set up an invoice approval workflow, start by connecting to your accounting system. Then, specify the source of the documents, add approval steps, add approvers to the steps and specify the rules, and then you’re good to go – just activate the workflow.

Can an invoice be exported into the finance system after approval?

Yes. ApprovalMax will automatically publish the approved invoices to your accounting system for further processing.

What our clients say about ApprovalMax