Pricing | ApprovalMax for Xero

Estimate the price for up to 50+ organisations:

Billed period

Paid yearly

Paid monthly

Price in

Price per organisation. Unlimited users. Unlimited requests. Unlimited approvals.

Not-for-profits are eligible for a 20% NFP discount. Learn more

Choose plan

Standard

Advanced

Premium

Standard

per month per organisation if billed yearly.
Excludes tax.

Volume discount available

Get in touch with our team to learn more.

Features:

Bill approvals
Purchase order approvals
Sales invoice approvals
Credit note approvals
Reporting

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Standard

per month per organisation if billed yearly.

Volume discount available

Get in touch with our team to learn more.

Advanced

per month per organisation if billed yearly.

Volume discount available

Get in touch with our team to learn more.

Premium

per month per organisation if billed yearly.

Volume discount available

Get in touch with our team to learn more.

Accounts Payable

Bill Processing

Purchase Order Management

AP Credit Note Approvals

Dext Prepare Integration

Goods Received Notes

–

Bill-to-PO Matching

–

Budget Checking

–

Supplier Onboarding

–

Manual Journal Approvals

–

Review Step

–

Accrual Reports

–

Xero Batch Payment Approvals

–

Payments with Airwallex

–

Accounts Receivable

Client Invoicing

AR Credit Note Approvals

Xero Quotes Workflow

–

Client Onboarding

–

Core Features

Automatic Audit Trail and Reports

Fraud Detection

Reporting

Mobile App

Slack Integration

Auto-Approvals

–

Workflow Version History

–

Stand-alone Workflows

–

Premium Support

–

Public API

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"We were one of the early New Zealand-based customers for ApprovalMax back in 2016. We were new to Xero and searching for a solution to help us automate our invoice approvals. After researching ApprovalMax, I found it did exactly what I was looking for. If you’re looking for approval software, ApprovalMax is a great solution."

Sebastian McLarin

Head of Finance and Financial Controller, The Icehouse

Read customer story

Recommended add-ons for businesses using Xero

ApprovalMax Capture

Currency

Processed documents

Price:

Once added, all organisations on your paid subscription will have access to ApprovalMax Capture.

Features:

Upload your invoices and sit back while the right data is automatically extracted
Your data is then automatically sorted by vendor, account, tax codes, tracking categories, and more
The last step is to publish your document and submit it for approval

Try now

Currently for UK businesses only

ApprovalMax Pay

Once added, all organisations on your paid subscription will have access to ApprovalMax Pay.

Features:

Pay bills directly from ApprovalMax to save time and manage everything in one place
Make seamless domestic payments in GBP with complete confidence
Merge bills from the same supplier into one transaction to save time and reduce fees
Download audit reports for all documents for stress-free audits

FAQ

Learn more about ApprovalMax Pay and ApprovalMax Capture

What is a processed document?

A document is the file of a bill.

What is a payment?

A payment is one transaction to one supplier. For example, multiple bills paid to one supplier in one transaction will count as one payment.

What happens if I go over the limits outlined in my package?

If you go over the limits for ApprovalMax Capture or ApprovalMax Pay, each extra document or transaction will cost an additional fee (see table), which will be added to your next bill.

What happens if I don't use up the limits specified under my package?

The documents and payments included in your package will not carry over to the next month.

What does "per subscription" mean?

It means that Pay and Capture will be attached to your ApprovalMax subscription disregarding the number of organisations the subscription covers. For example, if you have a Standard ApprovalMax subscrition that includes 3 organisations and you purchase Capture and Pay for it, all 3 organisations will have access to the add-ons. Upon their discretion, account owners can disable particular organisations from using Capture and Pay.

Is annual billing available?

For Capture and Pay we offer monthly billing only.

Can I purchase Capture or Pay as standalone products?

No, both Capture and Pay will be attached to your existing ApprovalMax subscription as add-ons.

Will you notify me when I approach the limit of my package?

Yes, we will notify you at 70%, 95%, and 100% consumption of your package. Also, we will update you about each incremental 10% overrun on top of your package.

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Extra packages we offer to help you get off to a flying start.

Training Package

£219

Excludes tax.
Extra education from our training team to help you learn the essentials.

What’s included?

2 x 60 minute training sessions
Training for Users and Administrators on how to best use ApprovalMax
A consultation and review of your current workflow setup

Buy now

Do you offer bookkeeping, accounting, or advisory services?

Contact our team to get partner pricing.

ApprovalMax for businesses using Xero

Compare Features

Hear it from our customers

Learn more about ApprovalMax Pay and ApprovalMax Capture

What is a processed document?

What is a payment?

What happens if I go over the limits outlined in my package?

What happens if I don't use up the limits specified under my package?

What does "per subscription" mean?

Is annual billing available?

Can I purchase Capture or Pay as standalone products?

Will you notify me when I approach the limit of my package?

More Options

ApprovalMax Partner Enquiry

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