ApprovalMax for businesses using Xero

Best-in-class automation for accounts payable and receivable.

approvalmax.comhs-fshubfslogo
+
xero-logo

Estimate the price for up to 50+ organisations:

1

Billed period

Paid yearly
Paid monthly

Price in

Price per organisation. Unlimited users. Unlimited requests. Unlimited approvals.
Not-for-profits are eligible for a 20% NFP discount. Learn more

Choose plan

Standard
Advanced
Premium
Standard

per month per organisation if billed yearly.
Excludes tax.

Volume discount available

Get in touch with our team to learn more.


Features:
  • Bill approvals
  • Purchase order approvals
  • Sales invoice approvals
  • Credit note approvals
  • Reporting

Most Popular
Advanced

per month per organisation if billed yearly.
Excludes tax.

Volume discount available

Get in touch with our team to learn more.


Everything in Standard Plan, plus:
  • Bill-to-PO matching
  • Budget checking
  • Auto-approvals
  • Contact approvals
  • Goods received notes
Best Value
Premium

per month per organisation if billed yearly.
Excludes tax.

Volume discount available

Get in touch with our team to learn more.


Everything in Advanced plan, plus
  • Batch payment approvals
  • Payments with Airwallex
  • Stand-alone workflows
  • Priority support
  • Public API [Beta]

Compare Features

Standard

per month per organisation if billed yearly.

Volume discount available

Get in touch with our team to learn more.

Advanced

per month per organisation if billed yearly.

Volume discount available

Get in touch with our team to learn more.

Premium

per month per organisation if billed yearly.

Volume discount available

Get in touch with our team to learn more.

Accounts Payable
Bill Processing
Available
Available
Available
Purchase Order Management
Available
Available
Available
AP Credit Note Approvals
Available
Available
Available
Dext Prepare Integration
Available
Available
Available
Goods Received Notes
Available
Available
Bill-to-PO Matching
Available
Available
Budget Checking
tooltip icon
Clear real-time overview of all budgets impacted by documents under approval
Available
Available
Supplier Onboarding
Available
Available
Manual Journal Entry Approvals
Available
Available
Batch Payment Approvals
tooltip icon
Instead of paying bills one by one, you can prepare a bulk payment for bills whose due dates are within a close range
Available
Payments with Airwallex
tooltip icon
UK, AU and NZ Only. Requires an active account with Airwallex
Available
Accounts Receivable
Client Invoicing
Available
Available
Available
AR Credit Note Approvals
Available
Available
Available
Quotes Creation and Approval
Available
Available
Client Onboarding
Available
Available
Core Features
Automatic Audit Trail and Reports
Available
Available
Available
Fraud Detection
Available
Available
Available
Reporting
Available
Available
Available
Mobile App
Available
Available
Available
Slack Integration
Available
Available
Available
Auto-Approvals
tooltip icon
An option to set up rules for the automated approval of documents that don't require a person's attention
Available
Available
Workflow Version History
Available
Available
Stand-alone Workflows
tooltip icon
Stand-alone workflows are not connected to an online accounting platform
Available
Premium Support
Available
Public API [Beta]
Available
FAQ

Learn more about ApprovalMax Pay and ApprovalMax Capture

What is a processed document?

A document is the file of a bill.

What is a payment?

A payment is one transaction to one supplier. For example, multiple bills paid to one supplier in one transaction will count as one payment.

What happens if I go over the limits outlined in my package?

If you go over the limits while using ApprovalMax Capture, every extra document will cost as per this table, and the total overrun cost will be added to your next bill.

What happens if I don't use up the limits specified under my package?

The documents and payments included in your package will not carry over to the next month.

What does "per subscription" mean?

It means that Pay and Capture will be attached to your ApprovalMax subscription disregarding the number of organisations the subscription covers. For example, if you have a Standard ApprovalMax subscrition that includes 3 organisations and you purchase Capture and Pay for it, all 3 organisations will have access to the add-ons. Upon their discretion, account owners can disable particular organisations from using Capture and Pay.

Is annual billing available?

For Capture and Pay we offer monthly billing only.

Can I purchase Capture or Pay as standalone products?

No, both Capture and Pay will be attached to your existing ApprovalMax subscription as add-ons.

Will you notify me when I approach the limit of my package?

Yes, we will notify you at 70%, 95%, and 100% consumption of your package. Also, we will update you about each incremental 10% overrun on top of your package.

Do you offer bookkeeping, accounting, or advisory services?
Contact our team to get partner pricing.
Contact Us
Pricing Page_PartnerProgram
Trusted by 15,000+ businesses
KPMG_logo
BoardPro_logo_dark
grant-thornton_logo
Shootsa_logo_dark
PFK_logo
BDO_logo
Deloitte_logo
Cancer_Society_logo_dark
Mazars_logo
SoulMachines_logo_dark
pws_logo
bakertilly_logo
FCA_logo
OzHarvest_logo_dark
Q_Apartments_logo_dark

ApprovalMax Partner Enquiry

`

We're happy to help

We're happy to help!

Start a trial from desktop


Get a reminder with a link to start an ApprovalMax trial later

Subscribe to our newsletter

Fill in the form to watch the demo

We are happy to help

We are happy to help!