Best-in-class automation for Xero

Strengthen your internal financial controls across accounts payable and receivable without giving staff access to Xero. Share only what your approvers need to see and keep accounting data safe.

Customers rate us

Features

Unlock end-to-end accounts payable and receivable automation to enhance the way you use Xero.

Accounts payable

A better way to order, process, and pay for your business needs.

Accounts receivable

Unlock a more convenient way to manage quotes and finalise invoices so you can get paid on time.

Approval workflows

Smart, automated workflows that handle your approval process so you can get back to doing work that matters.

Fraud and audit

Always-on fraud detection and automatic audit trail to cover all bases.

Collaboration

Ramp up team communication and keep approval requests moving along with automatic notifications.

Security

Feel safe and secure using ApprovalMax with strong security measures and protocols.

Practice features

Integrate directly with XPM, plus other tools built for busy accountants and bookkeepers.

Why ApprovalMax + Xero

Seamless integration

ApprovalMax integrates directly with Xero to automate accounts payable and receivable and automatically sync every step of the way.

Keep people out of your accounting system

Give people access to the financial documents they need without logging into Xero.

Enhanced features

Use features custom-built for Xero, including XPM, to get more out of your current accounting system.

Build your dream tech stack

Add ApprovalMax to your existing app stack and custom-build your tech to support your business’ needs, from data capture to payments and more.

Workflows and benefits

Approval automation

Set up approval workflows that follow your delegation of authority.

Bill processing

Automatically import bills into your accounting system, manage approvals, then pay.

Purchase order management

Easily create, approve, then send POs to suppliers.

Bill-to-PO matching

Match bills to already approved purchase orders to avoid overspending.

Budget checking

Check spend against budgets in real-time.

Supplier onboarding

Automatically vet all new suppliers in line with formal policies before they’re added.

Sales quotes

Create, approve, and share sales quotes with customers from ApprovalMax.

Sales invoices

Create sales invoices based on approved quotes, approve internally, and send to customers.

"We were one of the early New Zealand-based customers for ApprovalMax back in 2016. We were new to Xero and searching for a solution to help us automate our invoice approvals. After researching ApprovalMax, I found it did exactly what I was looking for. If you’re looking for approval software, ApprovalMax is a great solution."

Sebastian McLarin

Head of Finance and Financial Controller, The Icehouse

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"ApprovalMax has cut my weekly time effort for approvals from four hours to about 10 minutes – time that I can now spend on adding value to our company. This is simplicity at its best!"

David Wieseneck

VP of Finance at Letgo

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"With ApprovalMax, things improved significantly. Apart from the automated approval workflows with instant notifications, the option of approving on the go is a major advantage and makes a real difference. No more late supplier payments, and spend tracking is delivered with exactly the required level of granularity."

Jonathan Fryer

Accounting and Payroll Outsourcing Partner at Mazars

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"I’d highly recommend ApprovalMax to anyone in the construction industry. We’re saving around 50+ hours or more each month, and we’ve also reduced printing, paper, and archiving costs. If you’re still doing the old way, you have to change. It’s chalk and cheese."

Gordon Tivendale

Business Manager at BLR Construction

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"ApprovalMax allows us to provide a quick win for a lot of clients without over-complicating the structure because it's so simple to set up and manage. It solves a big problem, saves them time and streamlines things, but it's not hard to implement – it just starts working seamlessly."

Peter Sean Magner

Sales & Marketing Director at Iridium

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"ApprovalMax is easy to use and people really like it. It’s an easy problem solver to put in and it’s so well priced there’s not a massive hurdle to access it – and it just works!"

Carl Ferner

Partner - Business Advisory & IT Consulting at BDO New Zealand

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By working with Tinka Consulting, NOUS was able to improve the efficiency and transparency of its approval process using ApprovalMax, resulting in significant cost savings and a positive return on investment.

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Guide

8 reasons to tighten your financial controls for Xero users

Strong financial controls bring a whole heap of benefits, helping to detect and prevent fraud, limit access to your accounting system, put documents in the hands of the right people – and that's just the beginning.