Spend attached to the right budget
Each line is matched to its budget by account code, date and the categories you use in your ledger. A request touching three budgets shows all three.
Why control your budget in ApprovalMax
Approvers stop playing detective
There's no need to dig around. The budget is already on the request when it reaches them
Catch overspending before it's committed
Approvers can see how a request affects the budget before they sign it off.
Strengthen your financial controls
Budget discipline is built into your approval process.
How ApprovalMax budget control software works
Know what's left, not just what's spent
Spend is deducted from the budget once a document is approved, or while it's still in approval, so the remaining figure reflects what's committed.
Checks that follow your budget cycle
Monthly, quarterly, annually or year to date, on net or gross amounts. The check runs over the period the budget was set for.
Proof of how the budget was spent
Every approval is recorded and timestamped, so spend against a budget can be accounted for decision by decision.
Integrate with some of the world’s best platforms
Connect ApprovalMax to Xero, QuickBooks Online, or NetSuite and your budgets sync straight across, so bills and purchase orders are checked against the same figures your ledger holds.
By using ApprovalMax, we can keep our finger on the pulse and be more proactive instead of reactive. It's intuitive, easy to understand, and not overly complicated. When our administrators or controller look at a supplier invoice, they can simply go back and check if it’s been signed off before pushing it to the bank.
Keldohn Swanepoel
Head of Finance, Neighbourgood
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