Why use ApprovalMax Pay?
Save time on every payment
Skip banking portals, manual exports, and double-handling. When you use ApprovalMax Pay, you manage and pay approved bills in one platform. That means fewer steps, faster processing, and more time to focus on the work that matters.
Approve payments on the go
Use the ApprovalMax mobile app to review and approve payments on the go. Whether you're working remotely or in transit, you can keep the payment process moving without delays - right from your phone.
Reduce errors and risk
Let accurate payment details flow through from approved bills. You avoid the need to retype amounts or bank information, and reduce the chance of paying the wrong supplier or entering the wrong amount.
Keep your banking data private
Give your team access to request payments without exposing sensitive account information. You decide who sees what, and the audit log captures every action along the way.
Batch payments by supplier
Group bills for the same supplier into a single payment. If something doesn’t look right, remove the bill and keep the rest moving. You stay in control without causing delays.
Schedule payments in advance (UK only)
Plan and schedule payments ahead of time to suit vendor terms or your cash flow. Avoid last-minute payment runs and reduce pressure at month-end by choosing exactly when payments are made – keeping better control over your outgoings.
Check supplier details before paying (UK only)
Use built-in Confirmation of Payee to check that account names match before sending payments. You prevent fraud and reduce errors by verifying supplier details in advance – giving you more confidence in every transaction.
Take control from preparation to payment
Build stronger financial controls across your entire accounts payable process with ApprovalMax by securing your workflow in less steps. Manage everything from purchase orders to payments. You won’t need to switch tools or re-enter data. By keeping the whole process in one platform, you reduce errors, gain visibility and move faster. Just connect your bank account, follow your approval steps, and make payments with ApprovalMax Pay with confidence.
Getting started
ApprovalMax Pay is available to UK-based businesses, accountants, and bookkeepers using Xero. Securely connect your UK bank account using open banking, and pay approved bills with ease. You can only pay bills that follow your approval workflow – so you always know who requested, reviewed, and approved each payment.
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