The smarter, faster, safer way to pay your bills
Pay approved bills directly from ApprovalMax – no need to switch between systems or re-enter payment details. Control your entire accounts payable process from one place.

Why use ApprovalMax Pay?
Save time on every payment
Skip banking portals, manual exports, and double-handling. When you use ApprovalMax Pay, you manage and pay approved bills in one platform. That means fewer steps, faster processing, and more time to focus on the work that matters.

Approve payments on the go
Use the ApprovalMax mobile app to review and approve payments on the go. Whether you're working remotely or in transit, you can keep the payment process moving without delays - right from your phone.

Reduce errors and risk
Let accurate payment details flow through from approved bills. You avoid the need to retype amounts or bank information, and reduce the chance of paying the wrong supplier or entering the wrong amount.
Keep your banking data private
Give your team access to request payments without exposing sensitive account information. You decide who sees what, and the audit log captures every action along the way.

Batch payments by supplier
Group bills for the same supplier into a single payment. If something doesn’t look right, remove the bill and keep the rest moving. You stay in control without causing delays.

Schedule payments in advance (UK only)
Plan and schedule payments ahead of time to suit vendor terms or your cash flow. Avoid last-minute payment runs and reduce pressure at month-end by choosing exactly when payments are made – keeping better control over your outgoings.

Check supplier details before paying (UK only)
Use built-in Confirmation of Payee to check that account names match before sending payments. You prevent fraud and reduce errors by verifying supplier details in advance – giving you more confidence in every transaction.

Take control from preparation to payment
Build stronger financial controls across your entire accounts payable process with ApprovalMax by securing your workflow in less steps. Manage everything from purchase orders to payments. You won’t need to switch tools or re-enter data. By keeping the whole process in one platform, you reduce errors, gain visibility and move faster. Just connect your bank account, follow your approval steps, and make payments with ApprovalMax Pay with confidence.

Getting started
ApprovalMax Pay is available to UK-based businesses, accountants, and bookkeepers using Xero. Securely connect your UK bank account using open banking, and pay approved bills with ease. You can only pay bills that follow your approval workflow – so you always know who requested, reviewed, and approved each payment.

What our clients say about ApprovalMax?
Frequently asked questions
Who can use ApprovalMax Pay?
ApprovalMax Pay is available to UK customers using Xero. Businesses, accountants and bookkeepers with a UK bank account that supports open banking will be able to use ApprovalMax Pay. International companies with a UK bank account can also purchase ApprovalMax Pay. We are extending availability to other regions soon.
What currencies can I pay in?
Currently, transactions can be made in GBP. More currencies are to come later this year.
What technology is behind ApprovalMax Pay?
ApprovalMax Pay is built on open banking technology. This lets you share your bank transaction data securely and electronically with organisations and companies. It offers an alternative way to make and receive account-to-account payments that are more cost-effective than traditional methods. It also gives the people using it more control over their data, where, and how it's used.
How secure is this technology?
Open banking employs rigorous data encryption and secure authentication protocols, ensuring user data is protected during transactions. This reduces the risk of fraud and unauthorised access compared to traditional payment methods.
ApprovalMax also holds a number of security certifications, including ISO27001, to ensure your data is safe.
Why is this a safer way to make payments?
ApprovalMax Pay allows staff members to make payments, but not make any withdrawals when there is a multi-step and multi-role approval workflow with supplier vetting in place. Bank access is essentially cut off and the audit trail gives full visibility as to who did what, and when.
Can I limit who makes payments?
Yes, you can manage who is allowed to make payments when setting up workflows. This allows you to only allow certain team members to pay certain bills, for example, like by client or dollar amount.
Can I control beneficiary creation and changes?
Yes, in the section ‘contact payment details’ you can control who can create, change, or remove beneficiary details. This means that people in the team can be authorised to make payments but not to add or change payment details, adding an extra layer of control.
Unlock a secure and convenient way to pay bills
Use open banking technology to pay approved bills in a single platform using ApprovalMax Pay.