Every approval, reported and locked
ApprovalMax builds a report for every document showing exactly who approved it and when, alongside the document details and line items.
Why finance teams keep their audit trail in ApprovalMax
Evidence built as you work
Everything is recorded when decisions happen, not reconstructed afterwards, for accounts payable and receivable.
Catch problems before approval
Approvers see what needs a second look before they sign off. What gets logged is a decision that was already checked.
Audit-ready by default, not by scramble
An audit request becomes a routine ask, not a project. Whether it arrives at year-end or out of the blue, the answer is always ready.
How ApprovalMax records and checks every decision
Auditors collect what they need
A dedicated read-only Auditor role means you hand over a login instead of compiling evidence on their behalf. They see how your approval workflows actually run, without any risk of changing anything.
See what skipped the workflow
When a document is approved or changed directly in your accounting system, it gets a bypass label and your admins are alerted. The gaps in the trail are visible, so you know what needs explaining before an auditor asks.
Duplicate bills get caught before approval
Every bill is checked against what's already in ApprovalMax, including those that have already been approved. The warning reaches whoever is reviewing it, before the bill goes any further.
Integrate with some of the world’s best platforms
Connect ApprovalMax to Xero, QuickBooks Online, or NetSuite with audit reports attached, so the record travels with the decision.
When our clients come in they usually don't have any controls in place and have audit issues. ApprovalMax is the first tool I want them to set up because it solves 85% of the problem. With it, we now have controls in place and auditors love being able to see everything in the audit trail.
Josiane Gomez
Founder & CFO, Zivo
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