Home Workflows

Approval workflows without the admin

Finance teams have bigger priorities than managing sign-offs. 

ApprovalMax automates approval routing, strengthens financial controls, and gives you audit-ready records by default, so your team can get back to real finance work.



Start your free trial
finance teams hero image
Why use ApprovalMax?

80% reduction

in data entry errors

3-way matching

in seconds, not hours

Less than 5 seconds

document search time

Accounts payable that moves from chaos to calm

No manual chasing

Approval workflows move automatically to the right people based on your rules, even when approvers are busy, away, or unavailable.

manual chasing

Real-time visibility 

Control spend by seeing every approval in real time, seeing who approved what, when, and why.

real time visibility

Spot risk in time

Prevent fraud and errors before payments leave the company. Catch issues when they're still easy to fix.

spot risk

Keeps budget intact

Approve every spend confidently with budget alerts that notify you before limits are exceeded.

budgets

Workflows that fit your business

ApprovalMax adapts to how your business works. Add sophistication or simplify anytime for workflows that suit your approval process.

workflows

Audit-ready records on demand

Avoid the eleventh-hour scramble. ApprovalMax creates an unbroken audit trail from invoice submission to money leaving the bank.

audit ready-1

Up and running in three easy steps

Connect, configure, and step back - your approval workflows take it from there.

1

Create or import your documents

Invoices, bills or purchase orders are automatically imported from Xero or QuickBooks Online.

2

Multi-level approval workflow

Configure approval levels, sequential or parallel, with conditional rules to ensure compliance.

3

Automatic posting and audit trail

Once approved, the transaction posts automatically to your accounting system, while every action is logged for auditing.

What our clients say

ApprovalMax has tremendously improved the efficiency in our invoice approval process, allowing both the finance admin team and department leaders to enjoy a centralized system to access, manage, and review all vendor bills. It has saved a lot of hours for everyone!
avatrs-logos_ivy_he
Ivy He
Financial Controller, Illumin

Works where your finance team already does

Run custom approval workflows right next to your existing accounting workflows. One platform, one login, one place for every business decision.

integrations-1
Faq

Got a question? We have answers

Contact Sales
How does ApprovalMax help finance teams control spending?

ApprovalMax automates approval workflows and budget checks, ensuring every spend is reviewed and approved before funds are released.

Can we set budget limits for different departments or projects?

Yes, ApprovalMax allows finance teams to set thresholds for departments, cost centers, or projects, preventing overspending.

How do budget alerts work?

Budget alerts notify approvers and finance managers in real-time when a transaction approaches or exceeds a set threshold, helping prevent budget overruns.



Does ApprovalMax integrate with our accounting system?

ApprovalMax seamlessly integrates with platforms like QuickBooks Online, Xero, and NetSuite, syncing approvals with your accounting workflows.

Can we track approval history and maintain compliance?

Absolutely. Every approval is fully auditable, with detailed logs, timestamps, and user actions to meet compliance and reporting requirements.

Can we approve requests remotely?

Yes, ApprovalMax supports cloud-based approvals via desktop or mobile, so finance teams can approve on the go.

How does ApprovalMax reduce errors in expense approvals?

By automating routing, requiring proper documentation, and checking against budgets, ApprovalMax minimizes manual errors and exceptions.

Is it possible to customize approval workflows for different teams?

Yes, workflows can be tailored by department, spend type, or approval hierarchy to match your finance team’s structure.

Trusted by finance teams.

Recognised by partners.

users-love-us
APAutomation_UsersMostLikelyToRecommend_Nps
AccountsReceivable_HighPerformer_HighPerformer

Ready to get started with ApprovalMax custom approval workflows?

Get started