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Full visibility on every dollar leaving your business

ApprovalMax makes sure every one of those approvals is legitimate, documented, and defensible - catching errors, flagging risk, and enforcing spending policies before money moves. So you're never caught out by a board question you can't answer or an audit you weren't ready for.






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Why use ApprovalMax?

7,900% ROI

based on yearly labor costs

24x faster

in weekly approval time reductions

50% bills

approved within 24 hours

For your finance team

Approval workflows that keep your finance team moving, your books clean, and your month-end on schedule - without the manual follow-up.

Approvals that help you close on time

Hit month-end close dates consistently. Approvals move without manual intervention, eliminating delays that push deadlines

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Visibility into spend across your business

A live picture of where every dollar is going. See committed spend before it hits the general ledger, to avoid any surprises at month-end.

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Workflows that fit your business

Adapts to how your business works. Add sophistication or simplify anytime - set up basic workflows and add multi-tier approvals when you need them.

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Case study

Find out what full spend control actually looks like

BMI Group used ApprovalMax to go from half their purchases leaving without sign-off to complete compliance - without adding headcount or changing their accounting platform.
Read the BMI case study
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For your board and auditors

Show boards and auditors a watertight approval process, on demand, with a clear chain of accountability at every level, giving you control you can demonstrate - not just describe

Build unshakeable financial credibility

Show boards and investors a clear, enforceable approval process. Demonstrate disciplined spend control and clear accountability in your operations.

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Processes that keep your money safe

Fraud and errors caught before money moves. Duplicate invoices flagged, bank detail changes alerted, coding rules enforced at the point of approval.

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Audit-ready records on demand

Avoid the last-minute scramble. Every approval generates an immutable time-stamped record - who approved, what they saw, and when.

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Up and running in three easy steps

Connect, configure, and step back - your approval workflows take it from there.

1

Create or import your documents

Invoices, bills or purchase orders are automatically imported from Xero or QuickBooks Online.

2

Multi-level approval workflow

Configure approval levels, sequential or parallel, with conditional rules to ensure compliance.

3

Automatic posting and audit trail

Once approved, the transaction posts automatically to your accounting system, while every action is logged for auditing.

What our clients say

ApprovalMax gives us the framework for financial controls and clean DFA facilitation. Adoption has been easy across our medical centres, and our staff in those locations only have positive feedback.
Jonathan Nilson
Head of Finance, Green Cross Health

Works where your finance team already does

Run custom approval workflows right next to your existing accounting workflows. One platform, one login, one place for every business decision.

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Faq

Got a question? We have answers

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How does ApprovalMax give me confidence that spending is under control?

Every payment your business makes has to clear a defined approval chain before it moves. Spending policies are hardcoded into the workflow - not guidelines people can work around. Approvers see live budget impact at the moment of decision, so overspend is prevented rather than explained after the fact.

What can I show a board or investor who asks about our financial controls?

An immutable, time-stamped record of every approval decision - who approved it, what they reviewed, and when. That record is generated automatically as a by-product of the approval process. There's nothing to compile or reconstruct when the question comes.

How does ApprovalMax protect the business from fraud?

Duplicate invoices are flagged automatically. Any change to a vendor's bank details triggers an alert before payment is processed. Approval policies are hardcoded - no payment can bypass the controls you've set, regardless of who's asking.



If we're going through due diligence for M&A or fundraising, what can ApprovalMax produce?

Complete, auditor-ready approval records for every transaction — instantly accessible, with full context per decision. No manual reconstruction, no gaps in the trail. The records are trusted by Big Four audit firms and can be produced on demand.

We operate across multiple entities. Can ApprovalMax handle that?

Yes. ApprovalMax supports multi-entity and multi-currency structures within a single platform. Approval policies can be configured independently across entities, so governance standards are consistent without being one-size-fits-all.

Does implementing ApprovalMax mean disrupting how we currently pay suppliers?

No. ApprovalMax is the approval layer - it sits between your accounting system and every outgoing payment, but it doesn't touch how payments are made. Your banking relationships and payment workflows stay exactly as they are.

Does ApprovalMax integrate with our accounting platform?

ApprovalMax integrates with QuickBooks Online, Xero, and NetSuite. Once a transaction is approved, it posts automatically to your accounting system. The sync is native - no manual re-keying, no reconciliation risk.

Will senior leaders and board members actually need to use the system?

No. Approvers - including directors and board members - can review and approve directly from an email notification. No account to create, no app to download, no portal to log into. If the only thing standing between you and a functioning approval process is executive adoption, that barrier doesn't exist here.

Trusted by finance leaders

Recognized by partners.

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