Automate the tedious
Once you automate all your data entry with ApprovalMax Capture, you’ll never look back. Our built-in tool scans bills into your system and kick-starts the approval process for you, putting the days of doing it manually behind you.
![Capture _hero_image_v2](https://approvalmax.com/hs-fs/hubfs/New%20Website/Features%20pages/Capture/Capture%20_hero_image_v2.png?width=1200&height=960&name=Capture%20_hero_image_v2.png)
Automate manual bill entry
Save time spent manually inputting data by importing bills directly into ApprovalMax. Upload PDFs or photos individually or in bulk, to go straight into the system.
![CaptureAutomate manual bill entry_v2](https://approvalmax.com/hs-fs/hubfs/New%20Website/Features%20pages/Capture/CaptureAutomate%20manual%20bill%20entry_v2.png?width=1120&height=689&name=CaptureAutomate%20manual%20bill%20entry_v2.png)
All-in-one control
Why use a separate tool to automate your data entry? Take care of everything from ApprovalMax and simplify your tech stack. One less login for less hassle!
![Manage everything from one place](https://approvalmax.com/hs-fs/hubfs/New%20Website/Features%20pages/AP/Manage%20everything%20from%20one%20place.png?width=1120&height=688&name=Manage%20everything%20from%20one%20place.png)
Reduce the risk of errors
No more pesky typos! Use automated data capture technology to import bill details with more accuracy – and faster.
![CaptureReduce the risk of errors](https://approvalmax.com/hs-fs/hubfs/New%20Website/Features%20pages/Capture/CaptureReduce%20the%20risk%20of%20errors_v2.png?width=688&height=609&name=CaptureReduce%20the%20risk%20of%20errors_v2.png)
Kick-start your approvals
A faster way to start your approval process. Once bills are imported into ApprovalMax and reviewed, they’ll automatically follow your approval matrix and save you extra steps.
![CaptureKick-start your approvals](https://approvalmax.com/hs-fs/hubfs/New%20Website/Features%20pages/Capture/CaptureKick-start%20your%20approvals.png?width=688&height=611&name=CaptureKick-start%20your%20approvals.png)
Support for 40+ languages
ApprovalMax Capture recognises and scans more than 40 languages to help you do business from anywhere.
ApprovalMax Capture is available for Xero customers in all regions, with QuickBooks Online and Oracle NetSuite compatibility coming soon. Simply add ApprovalMax Capture to your existing subscription, set up your preferences, and sync to your approval processes. Capture will even auto-fill Xero bill fields based on supplier history for a smoother experience.
Want to try it out? ApprovalMax Capture is included in our 14-day free trial for both new and existing customers, allowing you to upload up to 100 documents.
![Capturebanner](https://approvalmax.com/hs-fs/hubfs/New%20Website/Features%20pages/Capture/Capturebanner.png?width=1248&height=736&name=Capturebanner.png)
Know when bills are coming in, who has approved them, and even manage payments, all from a single platform. Take a few easy steps and set up your processes to take you all the way from preparation to payment.
![Automate your accounts payable](https://approvalmax.com/hs-fs/hubfs/New%20Website/Features%20pages/Capture/Automate%20your%20accounts%20payable%20.png?width=1248&height=737&name=Automate%20your%20accounts%20payable%20.png)
Frequently asked questions
Who can use ApprovalMax Capture?
ApprovalMax Capture is available to businesses, accountants and bookkeepers using Xero across all regions. It will be available to those using QuickBooks Online and Oracle NetSuite later this year.
What languages does it work with?
ApprovalMax Capture can recognise and import bills in more than 40 languages, including English, Spanish, German, and Chinese.
Is there a limit to how many bills I can process?
There’s no limit to how many bills you can scan and import using ApprovalMax Capture. Simply select the right subscription level for your volume. If you reach your limit, we’ll let you know and offer the option of upgrading.
Is this included in my ApprovalMax subscription?
ApprovalMax Capture is available as an add-on to your existing subscription. Once activated, you can access it via your usual login. For full details on pricing and plans, please visit our pricing page.
Unlock a secure and convenient way to pay bills
Use open banking technology to pay approved bills in a single platform using ApprovalMax Pay.