Why use ApprovalMax Pay?
Save time on every payment
Skip banking portals, manual exports, and double-handling. When you use ApprovalMax Pay, you manage and pay approved bills in one platform. That means fewer steps, faster processing, and more time to focus on the work that matters.
Approve payments on the go
Use the ApprovalMax mobile app to review and approve payments on the go.
Whether you're working remotely or in transit, you can keep the process moving from your phone.
Reduce errors and risk
Let accurate payment details flow through from approved bills. You avoid the need to retype amounts or bank information, and reduce the chance of paying the wrong supplier or entering the wrong amount.
Keep your banking data private
Give your team access to request payments without exposing sensitive account information. You decide who sees what, and the audit log captures every action along the way.
Batch payments by supplier
Group bills for the same supplier into a single payment. If something doesn’t look right, remove the bill and keep the rest moving. You stay in control without causing delays.
Schedule payments in advance (UK only)
Set payments to go out when it makes sense for your business. ApprovalMax Pay lets you schedule bills in line with vendor terms or your cash flow plan. You avoid last-minute payment runs, reduce pressure at month-end, and keep better control over when money leaves your account.
Check supplier details before paying (UK only)
Rely on built-in Confirmation of Payee to check account names before sending money. You prevent fraud and reduce errors by making sure payment details match the right supplier.
Take control from preparation to payment
Build stronger financial controls across your entire accounts payable process with ApprovalMax Pay by securing your workflow in less steps. Use ApprovalMax Pay to manage everything from purchase orders to payments. You won’t need to switch tools or re-enter data. By keeping the whole process in one platform, you reduce errors, gain visibility and move faster. Just connect your bank account, follow your approval steps, and make payments with confidence.
Getting started
ApprovalMax Pay is available to UK-based businesses, accountants, and bookkeepers using Xero. Securely connect your UK bank account using open banking, and pay approved bills with ease. You can only pay bills that follow your approval workflow – so you always know who requested, reviewed, and approved each payment.
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