End-to-end accounts payable automation made easy

Life’s easier when you can fully control your AP processes, from purchase orders to payments – all from ApprovalMax.

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A better way to order, process,
and pay for your business needs

Are manual processes slowing you down? Switch to automation and speed up your financial documents with faster AP processes, in one place.

Pay bills faster

With ApprovalMax, 25% of bills are approved in two hours and 50% within one day.

Control spend

Set up limits and processes to stay within budget and keep purchases in check.

Protect against fraud

Build strong financial controls to reduce the risk of internal and external fraud.

Keep track of everything

Manage every bill and expense in ApprovalMax, so you know what’s happening and why.

Reduce errors

Avoid missing bills, paying the wrong suppliers or amounts through intelligent automation.

Accounts payable in three simple steps

Order

Create a purchase order framework and avoid surprises with your vendors.

Process

Review, code, and approve bills and expenses in no time.

Pay

Use batch preparation and make payments directly from ApprovalMax.

Keep expense requests in check with purchase order management

Avoid surprises or sneaky purchases with purchase order management and approval workflows, so the right people sign off on the right things, before any transactions are made.

Effortlessly onboard vendors

Automatically vet all new suppliers in line with formal policies before they get added to ApprovalMax as a contact.

Manage purchase orders

Create a single point of truth for all purchase orders. Easily create, approve, then send POs to suppliers.

Check spend against budgets

Get a real-time overview of how the POs you’re approving will impact each budget, even before they’re signed off.

Gain full visibility before orders are made

Define who can order specific goods from your list of suppliers and have the right people sign-off before orders are made.

Automate data entry

Automatically import bills for approval before they go into your accounting system using our in-built automated data entry tool, ApprovalMax Capture, Dext integration, or your favourite data extraction app.

Review and approve bills with ease

Send bills to the right people using automated approval workflows for granular control, with full visibility of who has approved what, and when.

Match bills to POs

Match bills to already approved purchase orders so they don’t exceed the set amount and keep track of how your budgets are going, without any extra work.

Enjoy paper-free processes

With automated data entry and approval processes, there’s no reason to hit ‘print’. Save on paper and manage bills from any device – laptop, tablet, or phone.

Pain-free payments

Prepare and make payments directly from ApprovalMax for greater control.

Prepare and approve payments in batches

Quickly prepare batch payments and have them approved, using enhanced capabilities to prioritise the right invoices and support healthy cash flow.

Use open banking for payments directly from ApprovalMax

In the UK, pay bills directly from the app using our ApprovalMax Pay feature, enabled by open banking technology to pre-authorised suppliers.

Pay bills with Airwallex

Businesses in AU, NZ, and the UK can make payments via the Airwallex integration, without leaving ApprovalMax or accessing a bank account. Choose from over 40 different currencies and over 150 countries to support global business.

Reconcile and tie up loose ends

Reconcile payments against what was owing with full visibility over the entire process, approvals, and audit trails for stronger financial controls.

Learn more about accounts payable automation with ApprovalMax

Invoice approval software

Switch to automation and speed up your bill processing. Manage and track approvals, reduce mistakes, and simplify audit preparation with invoice approval software.

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Expense approval software

Build custom approval workflows to stay on top of employee expenses. Using expense approval software, make it easy for your team to compile, submit, and approve spend.

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Purchase Order Software

Avoid surprises or sneaky purchases with purchase order software. Set up who can create POs and approve them, then put them in the hands of the right people.

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PO matching

Get clarity with PO matching to easily track remaining balances and control spend, comparing invoice totals against POs in a single view.

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Budget checking

Approve with confidence using budget checking software. Compare costs against budgets and visualise their status at a glance or in-depth to manage available funds.

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Batch payments

Speed up payment processing with batch payment approvals. Prepare payments faster, review them in one go, and manage everything from one place to keep cash flow running smoothly.

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Our accounts payable features integrate with some of the world’s best platforms

Unlock the benefits of ApprovalMax with your accounting system of choice and connect to your favourite apps for even more capabilities.

Unlock end-to-end automation for accounts receivable

Extend the benefits of stronger financial controls and automated workflows to how you quote, invoice, and get paid.

End-to-end accounts payable automation made easy

A better way to order, process, and pay for your business needs

Pay bills faster

Control spend

Protect against fraud

Keep track of everything

Reduce errors

Keep expense requests in check with purchase order management

Effortlessly onboard vendors

Manage purchase orders

Check spend against budgets

Gain full visibility before orders are made

Better bill processing for less work

Automate data entry

Review and approve bills with ease

Match bills to POs

Enjoy paper-free processes

Pain-free payments

Prepare and approve payments in batches

Use open banking for payments directly from ApprovalMax

Pay bills with Airwallex

Reconcile and tie up loose ends

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A better way to order, process,
and pay for your business needs

Better bill processing
for less work